Dr. J.T. Dock Houk on Planning a Charity Event
Planning a charity event can be a lot of work, but the end result is supposed to be a fun, positive experience. By following these four steps, your charity event will be a success as a result of careful planning, an organized team, and acknowledgement to your contributors.
1. Donors are Priority
When in the first stages of planning your event, it is important that the theme and feel of the event appeal to your donors. Research what kind of events they have attended in the past and how they reacted to them. Meet with your team to discuss different ideas that will “one-up” past charity events that the contributors have attended. This also includes location for your event. Make sure it is in a spot that is useable in any kind of unexpected weather and one that is theme-friendly to your charity theme.
2. Split Up Your Team for Different Ideas and Publicity
Assigning tasks to sub-groups of the team will not only make things less chaotic in the planning process, it was also allow for more ideas to come up for your charity event. Splitting up into groups will also get smaller tasks done at a faster pace, leaving more time to complete the bigger tasks without rush. For example, one group could be in charge of planning the financial side of the event and brainstorm ways to collect funds needed, and another group could have the responsibility of decorations and last-minute needs. One of the most important teams you can create is one that is in charge of publicizing your event. After all, the only way anyone will know about your charity event is to know that is is happening.
3. Keep Team Communication Consistent
Make sure your team is getting together often to update each member on the progress of the event. As the event approaches, make a goal for each team member to complete before the event. This will assure that everything is getting taken care of in a timely fashion, and still leaves room to fix any loose ends. After the event, it is important to have another meeting with your team to discuss how the event went. Were there any questions or problems that arose that couldn’t be resolved? Was anything overlooked as far as planning goes (guests, decorations, donor needs, etc.)? Discussing any ups and downs after the charity event will leave much room for improvement in the next one. The more people that spread the word, the better.
4. Show Your Thanks
Be sure to show gratitude for not only your team, but also the donors and all of those who attended the charity event. Without them, this event likely would not have been possible. Show recognition publicly for these groups at the event as well as follow-up thank you cards, flowers, etc.
About Dr. J.T. Douck Houk
Dr. J.T. Dock Houk, also known as “Dock,” is the founder of the National Heritage Foundation (NHF). Dr. J.T. Dock Houk began the NHF in 1968 and it soon became one of the largest charities of its kind in the world. For the last 30 years, Dr. J.T. Dock Houk has become a Philanthropist and Charitable Entrepreneur, giving away his total assets to charity, after taking care of his family. Dr. J.T. Dock Houk also moonlights as an inventor in the charitable and financial sector, and goes by the motto, “if it ain’t broke, break it.” To learn more, please visit: http://www.drjtdockhouk.com/about-nhf/
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