Bay Area Community Resources Uses SharedHR Central to Reduce Stress and Overhead of Overburdened HR Function While Expanding Services
Nonprofit’s Small HR Staff Adopted SharedHR’s HRMS Technology to Manage the Recruiting, Hiring, Managing, Workflows and Offboarding of 1,200 Employees Each Year
SAN RAFAEL, Calif. – Bay Area Community Resources (BACR), a nonprofit that promotes the healthy development of individuals, families and communities through direct services, volunteerism and partnerships in the San Francisco Bay Area, has retooled its HR and payroll operation within 60 days by using SharedHR Central, a self-serve, Web-based HR management system (HRMS).
BACR is served by just two dedicated HR professionals, who are responsible for about 1200 employees. What makes the their job even harder is the fact that almost half of these employees are seasonal and must be hired and fired each year. Meanwhile, the mountain of data management required to handle these hectic HR processes also puts stress on the nonprofit’s IT group, which had to invent workflows to try to cope with the mass hires and separations each fall and spring that coincide with BACR’s programming in local schools.
The organization turned to SharedHR (www.sharedhr.com), a California-based HR consulting and HR technology firm, for help.
“With the use of SharedHR Central, BACR managed to quickly bring their hectic HR function under control, freeing the organization up to spend more time on fulfilling its mission while also safeguarding the nonprofit from a compliance standpoint,” said Malcolm Whyte, SharedHR’s EVP. “BACR is expected to continue to grow with consolidation in the nonprofit sector, and the organization will continue to be able to effectively provide shared services including payroll, IT and HR to smaller nonprofits.”
THE SOLUTION: SHAREDHR CENTRAL
SharedHR Central is a human resources management system (HRMS) that organizes the HR function for small to mid-sized companies including payroll, benefits and HR paperwork. The Web-based system is perfect for employers seeking to replace paper-based and spreadsheet intensive processes with a comprehensive platform with always-compliant documents and forms. The system offers unparalleled model document libraries, employee communications portal, and superior data recording and reporting capabilities.
After looking into several vendors, BACR decided that SharedHR Central was the best fit to help manage its complex and ever-increasing HR demands. The organization also chose to implement one of SharedHR’s payroll partners, TRAXPayroll.
“The coordinated implementation of both systems went very smoothly and we were able to rollout employee and management self-serve capabilities at each of our field locations within 60 days,” said BACR’s Director of Human Resources, Sally Shine. ” After the initial implementation, SharedHR built a technology “bridge” to Salesforce, BACR’s CRM database, which was used by the IT group to initiate its employee onboarding workflows.
“The technology we employed has allowed us to increase our HR and IT services without adding additional headcount. We are using SharedHR’s library of HR compliance documents to standardize our HR paperwork throughout our offices and we use the system’s email reminders and custom fields to track and maintain employee information, including electronic personnel files,” said Ms. Shine. “All our HR documents and data are now in a central location for easy access by all employees and managers.”
By utilizing SharedHR, BACR was able to “achieve more with less.” Significant efficiencies were achieved in payroll, as the Web integration between SharedHR Central and TRAXPayroll eliminated duplicate entries and significantly reduced payroll processing errors. Since SharedHR is so simple to use and is Web-hosted, IT is no longer needed to program the organization’s HR intranet.
Meanwhile, HR staff, without need of a technical background, can set up custom fields, upload and store documents, and even change Web pages and post company news quickly and easily. HR also has been able to provide great customer service to its employee population without having to add to department headcount.
“It really has made our lives easier,” said Ms. Shine. “We’re keeping up with growing demand and we’re confident that we’re getting the job done properly while remaining fully compliant.”
Based in San Rafael, Calif., SharedHR is a human resources consulting and HR technology firm - connecting HR, payroll and benefits for midsized companies. Services range from SharedHR Central (software); SharedHR Essentials (HR and benefits administration outsourcing); and SharedHR Custom (integrated outsourcing). SharedHR’s Web-based solutions enable employers to build or manage the HR function, including HR workflows, information management, employee self-service and benefits portal, risk management, integrated payroll, and multi-state HR compliance.
More information is available on the Web at www.sharedhr.com.
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