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Reduce administration costs with electronic document management systems from Prime Document Ltd

As ever increasing numbers of organisations are looking to lower administration costs whilst continuing to meet their CSR targets, many overlook the financial and environmental rewards of electronic document management


Effective invoicing software and systems can automate and streamline an organisations entire accounts process. Enabling businesses to automatically capture purchase orders and issuing invoices to controlling debtors and collecting payments electronically online is a must for any business looking to be green and streamlined.

Prime Document’s “eccoe-billing system integrates with existing enterprise resource planning (ERP) or invoicing software systems to provide a paperless and economic electronic invoicing process - e-Billing.

In addition to reducing workforce, material and delivery costs associated with paper based invoicing, businesses also benefit by reducing errors, accelerating settlement times and enhanced brand visibility. But it’s not just businesses that gain here, e-Billing really does represent a win-win scenario for both businesses and customers.

Prime Documents “eccoe-billing system works alongside a full electronic document storage and retrieval system which provides an end-to-end online invoicing solution. Consumers benefit greatly from this combined service, enjoying instant delivery or access to their accounts, electronic or online storage, download features (which can plug into a wide range of finance systems) and a much more efficient dispute resolution process.

Key Features “ecco” e-billing:

  • Send electronic invoices and present online
  • Real-time on-line management of all documents & transactions for customers
  • Customers can download and interact with data in multiple formats
  • Full document archiving with search and store features
  • Automated debtor control and notification
  • Range of reporting features including document status (delivered, opened, paid)
  • Scalable multilingual, multi-currency opportunities
  • Easy to use web screens with corporate branding throughout

Integrated Payments
Along with reducing administration costs and lowering environmental impact e-Billing represents the greatest value in the speed of payment and reconciliation. By enabling your customers to pay an invoice in real-time over the internet significantly speeds up the settlement time-line and drastically improves cash flow.

Service integration and roll-out process
At Prime Document we understand that service adoption and an effective, streamlined roll-out process is critical. Our team of dedicated account managers help every step of the way and are on hand to assist you throughout service integration and launch.

Summary of Benefits:

  • Save up to 50% per invoice on processing
  • Instant and traceable invoice delivery
  • Quicker dispute management
  • Significantly reduce input errors
  • Optimise outstanding debtor management
  • Up to 10 years online archiving
  • Faster and effortless access for customers
  • Marketing opportunities through electronic documents
  • A greener, more sustainable process


 electronic invoicing
 electronic billing
 document management
 document storage system

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