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EMC Unifies New Information Rights Management and Records Management Capabilities with Documentum Platform


Offerings Help Customers Respond Faster to Regulatory Requirements While Enabling More Secure Records Sharing and Disposal

Hopkinton, Mass.-Monday, August 7, 2006, EMC Corporation, the world leader in information management and storage, today introduced EMC Documentum Information Rights Management (IRM) Services and EMC Documentum Records Manager 5.3 – two complementary content management software offerings that are now unified with the EMC Documentum enterprise content management (ECM) platform. Both are designed to help companies respond faster to changing regulatory requirements while enabling more secure information sharing and disposal.

“Most records management solutions today only address records stored within corporate repositories, leaving any copies of those records stored on individual employee computers or anywhere else outside the corporate firewall exposed to potential security and legal threats,” said Dave DeWalt, President, EMC Software Group. “By delivering Documentum IRM Services and Documentum Records Manager 5.3 under the industry-leading Documentum platform, EMC is the first to offer a solution that not only actively controls, secures and tracks information, but also disposes of all copies regardless of where they reside.”

Documentum IRM Services combines EMC content management software with information rights management technology from the acquisition of Authentica, Inc. The new software gives content owners more control over information access and use, including the ability to restrict user access, set up watermarks, block printing or forwarding to unauthorized recipients and revoke the ability to open a file. It also maintains a complete audit trail of document activity and allows administrators to change user privileges at any time – even as files are copied or distributed outside the corporate firewall. By leveraging the Documentum platform, Documentum IRM Services can extend the security of information that is in transit, giving customers additional levels of control over information, wherever it is located.

Documentum Records Manager 5.3 provides more flexibility and control over the entire lifecycle of corporate records – from creation and protection to access and destruction. The software takes advantage of a service-oriented architecture (SOA), simplifying integration with other business applications and internal systems. As a result, customers have more flexibility in implementing the right level of records management functionality based on specific business needs – from basic record retention to a full Department of Defense 5015.2-compliant records management solution. This new modular SOA approach also controls the disposal of standard non-record documents, enabling customers to reduce costs associated with the accumulation of content over time.

“In today’s highly litigious and regulated environment, companies want their most sensitive information protected from unauthorized use and easily accessible in the event of a lawsuit or audit. These are the security pain points we continue to hear from customers,” said DeWalt. “With today’s announcement, we are continuing our commitment to offering customers technologies and solutions for assessing, securing, protecting and assuring information throughout the lifecycle – this is our integrated, four-part information-centric security strategy for protecting information no matter where it lives.”

Bill Morey, Director of Records Management at Corporate Express said, “As one of the world’s largest suppliers of office supplies, computer equipment and services, we manage large volumes of content across our global operations for compliance and regulatory purposes. Because any piece of information – whether it’s an e-mail, document or report – may be called upon in a compliance audit. The ability to control the accessibility and security of that information can affect the speed at which a company responds to audits. What EMC is announcing today represents a remarkably powerful set of tools that control how content is shared, accessed and disposed.”

EMC today also announced EMC Documentum IRM Services for eRoom. Based on the same technology as Documentum IRM Services, Documentum IRM Services for eRoom provides added protection and control over information being shared with partners or customers via the award-winning EMC Documentum eRoom™ 7.3 web-based collaborative environment.

This month, EMC is hosting a series of online events that will address key issues related to compliance. Topics will include “Fundamentals of Compliance and ECM,” “ECM & Information Rights Management,” “New Records Management” and “Enterprise Application Archiving.” For registration information, please visit

Pricing and Availability

EMC Documentum Information Rights Management Services, EMC Documentum Information Rights Services for eRoom and EMC Documentum Records Manager 5.3 are available immediately. Prices vary by configuration. For more information on these and other EMC software products, please visit

About EMC

EMC Corporation (NYSE: EMC) is the world leader in products, services and solutions for information management and storage that help organizations extract the maximum value from their information, at the lowest total cost, across every point in the information lifecycle. Information about EMC’s products and services can be found at
For more on EMC news, events, and recent media coverage visit the news section of Note to editors: For further information about this release contact EMC Public Relations at

EMC, Documentum and Authentica are registered trademarks, and eRoom is a trademark of EMC Corporation. Other trademarks are the property of their respective owners.


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