World-Class Business Center Deploys Adaco .NET for Growing Procurement Needs
The AT&T Executive Education and Conference Center has developed a reputation as one of the premier business centers in the country. Home to Executive Education MBA and leadership programs, but lest you think you are in Oxford or Cambridge there is a view from nearly every guest room of the Texas State Capitol or the University of Texas at Austin campus Tower, and the lyrics to “The Eyes of Texas” are woven into the ballroom carpet.
That is the kind of world-class thinking that went into this residentially-accredited IACC conference facility, from the fully digital voice-over internet protocol (VoIP) telephones with displays that provide news content (such as stock reports), to the environmentally-conscious low-flow plumbing in each room. With seven tiered classrooms, a 300-seat amphitheater, multiple breakout and conference rooms and a 10,000-square-foot ballroom to complement three restaurants, replenishing and tracking food and beverage also gets the high-tech treatment with Adaco .NET, an end-to-end hospitality procurement solution.
“We have a lot of meeting space, very high-tech facilities and the McCombs School of Business right in the building,” said Elliott Gayle, Controller. “The center deployed Adaco when it opened to increase purchasing efficiency and optimize logistics. We use it primarily to track requisitions, sort items by cost and to keep an eye on high-cost items.”
Gayle said 15 Adaco .NET users enter requisitions for multiple outlets. In addition to the three restaurants the center operates room service, banquet and off-premises catering; a coffee bar; a large energy bar with sandwiches; and a cafe at the nearby Blanton Museum. Three administrative users (including the banquet chef) review and approve requests, and deliveries are matched to requisition documents shortly after arrival.
“If it moves, it has to be documented,” Gayle said, adding that the ability to stay on top of procurement has helped the center grow without losing control of costs.
“We’ve grown our external business substantially, our second year was significantly better than the first,” Gayle said. “We would not have been able to do that without growing staff, and we believe efficiencies inherent in Adaco .NET played a part in that.”
“We are impressed with the business center’s commitment to system integrity,” said Frank Walbridge, Vice President of Business Development at Adaco. “The staff’s high level of commitment to best practices explains why the AT&T Executive Center is a model for other institutional business centers; they have managed to expand their business during a period when most hospitality enterprises were contracting, and Adaco is proud to be a partner in that effort.”
Adaco is the industry leader in hospitality procurement, management and optimization. Adaco software improves efficiency and eliminates labor-intensive manual and paper-based processes. Adaco .NET™ supports 160 regions around the world, and the company’s solutions are used in more than 54 countries. Adaco has focused exclusively on the hospitality industry since 1985. For more information, please visit www.adaco.com.
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