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The Politics Of E-Mail Archiving


Information archiving has come a long way from a trickle of electronic mail 15 years ago to the flood of messages that now pour into every mailbox in the enterprise every day. Uncontrolled, unmanageable and often given little thought as to its importance, e-mail has become a major cornerstone to every organisation.

Emails sent a year or two ago can have a critical bearing on what’s happening today - as proof of what was said at some point and as important evidence for litigation. For these and many other reasons a number of compliance regulations were developed to protect organisations and those who deal with them.

Sarbanes-Oxley. The Gate Built After The Horse Bolted
Probably the single most important set of regulations to come out of the accounting scandals of Enron, Arthur Anderson and Worldcom is the Sarbanes-Oxley Act. It requires that companies retain all records for five years with a penalty of up to 10 years imprisonment for non-compliance.

HIPPA – Protecting Patient Medical Records
The Health Insurance Portability and Accountability Act stipulates requirements for protecting confidential patient medical records at the physical, technical and administrative level. In short it requires that the systems in which the records are stored be protected, the data themselves be encrypted and that an individual be appointed to oversee the protection of the data.

Gramm-Leach-Bliley Act – Securing The Crown Jewels
It isn’t just medical records that require protecting. Financial records also fall under the ambit of legal protection. Just about every financial transaction involves some sort of electronic communications and it is therefore paramount to ensure that the data contained in them is retained and protected properly.

MailArchiva ( – The Flexible, Industrial Strength Email Archiving Solution

MailArchiva email archiving combines government approved digital signature standards and triple DES encryption with a fast, browser-based search engine designed to locate data, even within mail attachments, quickly and efficiently.

By providing a comprehensive audit trail of email archiving and email discovery system activities it facilitates email compliance to even the most stringent requirements. Its multi-platform capabilities, standardised format and abilioty to handle multiple systems from a variety of vendors make it a flexible archiving solution capable of ensuring compliance at all levels.


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